New Jersey Department of Education

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NJDOE Critical Dates

NJDOE Critical Dates for State Funded Nonpublic School Programs

Document or Process

Responsibility

Dates*

Nonpublic School Consultations
Complete the Consultation form and submit it to the Executive County Superintendent by October 1.

Purpose: School districts are required to consult with the nonpublic schools located within their boundaries on each of the state and federally funded programs to which they are entitled. The consultations provide an opportunity to engage in timely and meaningful discussions about how best to meet the schools' needs.

District (Nonpublic schools should be proactive in setting up consultations)

By the end of March if there will be a change in the service provider for the upcoming school year. 

By the end of May if there will be no change in the service provider for the upcoming school year.

Nonpublic Enrollment Count Verification
Purpose: The Office of School Funding verifies with districts the enrollment counts submitted by the nonpublic schools in the previous Nonpublic Enrollment Report. 

NJDOE – Office of School Funding

April through June

Funding Statements for Nonpublic Schools — Nursing, Security, Technology and Textbooks** (located under SCHOOL AID in the NJDOE Homeroom)

Purpose: These statements indicate the funds allocated to each district to provide services for nursing, security, technology, and textbooks, to the nonpublic schools within their boundaries.  Districts must inform their nonpublic schools of the funds allocated to them by end July.

District

Mid-July

Funding Statements — Auxiliary and Handicapped Services (Chapters 192 and 193)** (located under SCHOOL AID in the NJDOE Homeroom)

Purpose: These statements indicate the funding allocations for each district to provide Chapters 192 and 193 services to the nonpublic schools within their boundaries.

District

Mid-August

Additional funding for Auxiliary and Handicapped Services (Chapters 192 and193)** (located under ADDL in the NJDOE Homeroom)

Purpose: Districts can request additional funding for Chapters 192 and 193 services as new or existing students are identified as eligible for services.

Note: The FY2021 monthly availability/proration schedule for additional funding will be posted on the NJDOE Homeroom (ADDL) under Documentation in early August.

District

Early August 
through late May

Report of Auxiliary and Handicapped Services (located under Ch 192-193 on the NJDOE Homeroom)

Purpose: This is the report of the number of nonpublic school pupils identified as eligible to receive Auxiliary Services (Chapter 192) and Handicapped Services (Chapter 193). The report includes the estimated costs of transportation and/or vehicular classroom maintenance required for nonpublic school pupils to receive services under Chapters 192 and 193. Information in this report will be the basis on which the Department will request state aid for the following school year.

District

Begins in mid-September
Closes on November 5

Nonpublic Project Completion Report (located under NPCR on the NJDOE Homeroom)

Purpose: This report is used by districts to account for the number of students that received services and the expenditures for those services for the reporting year.

District

Opens mid-August
Closes mid-October

Nonpublic Enrollment Report (located under NONPUBLIC ENROLLMENT on the NJDOE Homeroom).

Purpose: This report must be completed annually for a nonpublic school to receive state services for nursing, security, technology and textbooks and to receive federal entitlement grants.

Nonpublic School

Opens mid-October
Closes early December

 

*Exact dates will be announced via weekly broadcasts and email list.
**For information on allocations, please contact Greg Kocher at Nonpublic@doe.nj.gov.


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